Job Description

Description

Job Summary

The Accounts Payable Specialist will be responsible for all aspects of accounts payable from initial receipt of documentation from vendors/suppliers, through filing of payment documents & distribution of all 1099’s at year end. 

Reports to
Financial Controller

Essential Functions

· Distribute invoices to the appropriate department manager for payment approval and compliance with budget.

· Interact with vendors, purchasing, and departments for information, training, and problem resolution.

· Manage weekly check processing to ensure timely payments within vendor terms.

· Match vendor payment with supporting documentation and present to check signer(s).

· File and maintain all accounts payable files as well as keeping track of and purging all old files as necessary within parameters established by management.

· Communicate directly with vendors regarding account status and provide excellent customer service to address any questions or issues.

· Reconcile all vendor statements monthly.

· Obtain and maintain W-9 files on all company vendors / suppliers.

· Annual processing and distribution of electronic 1099’s for all companies.

· Utilize problem solving and resolution skills at a functional level.

· Address emergency situations upon request with a positive attitude.

· Assist with year-end audit by providing information and access to accounting records as requested.

· Assist with projects/research as needed.

· Work with little supervision and perform other assignments as required or requested.

Key skills and competencies of the position include, but are not limited to:

· Proficiency with Computers, Microsoft Office, Excel, and ERP systems

· Special consideration given for experience in Web Query and Epicor P21 

· Effective written and verbal communication skills

· Strong attention to detail, organizational, and follow-up skills

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The individual in this position will spend several hours sitting and using office equipment and computers, which can cause muscle strain. He/she may also have to do some light lifting of supplies and materials from time to time.

Schedule and Availability

Unless other arrangements are made with the supervisor, the individual in this position will work a full-time schedule week during our open business hours. This is not a remote/hybrid position.

Travel
No travel is expected for this position.

Requirements

Qualifications, Education and Experience

· Bachelor's degree (less formal education and more on-the-job experience may be substituted)

· 3+ years related on the job experience is required.

· Highly organized and detail oriented

· Ability to prioritize, and multi-task effectively.

· Excellent communication skills, both verbal and written, are necessary.

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