Job Description

Job Description

Job Description

Well-known HVAC company is currently looking for a detail-oriented and organized Accounts Receivable Specialist to join their growing team. In this role, you will be responsible for managing all aspects of invoicing, payment processing, collections, and customer billing inquiries. You’ll work closely with internal departments and customers to ensure timely payments, accurate records, and overall financial health of the company’s receivables.

The position is paying up to $33/hour and the company would like to hire ASAP!

Key Responsibilities:

• Maintain and monitor detailed accounts receivable records and aging reports.
• Follow up on outstanding invoices, ensuring payments are received within agreed-upon terms.
• Initiate collection actions based on invoice aging; call customers prior to reaching 60 days past due.
• Record promises to pay and maintain consistent follow-up on past-due accounts.
• Assist in resolving payment discrepancies and misapplied payments with internal teams and customers.
• Research and reconcile returned checks, overpayments, and disputed balances.
• Prepare correspondence related to delinquent accounts and handle returned or undeliverable mail.
• Accurately enter a high volume of invoices, credits, and payments into accounting systems on a daily basis.
• Review invoices for accuracy, completeness, and compliance before sending to customers.
• Manage and process $0 invoices related to warranty or courtesy calls, escalating any issues to the Operations Manager or management team.
• Batch and post daily invoices and payments; export data to QuickBooks and process daily deposits.

• Respond to internal and external inquiries regarding billing issues, invoice status, and payment details.
• Coordinate with field technicians to ensure checks are submitted promptly and accurately.
• Communicate billing adjustments and account issues to the Accounting Manager as needed.

• Manage monthly renewals and updates in the system.
• Apply payments and ensure records are current and accurate.

• Prepare AR-related reports and documentation to support month-end closing.
• Print and mail monthly statements and process credit applications.
• Duplicate, file, and retrieve AR materials as needed.
• Support the Accounting Manager with special projects and general office duties as assigned.

Qualifications:

• 2+ years of experience in accounts receivable, billing, or accounting support (HVAC industry preferred).
• High attention to detail with strong data entry and reconciliation accuracy.
• Proficient in Microsoft Excel and comfortable working with accounting software
• Excellent organizational, time management, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to handle sensitive financial information with discretion and professionalism

The Bachrach Group LTD. (TBG) has been building better workforces with extraordinary talent based on specific functional experience, one position at a time, for nearly 50 years. Our commitment to sourcing top-notch talent has made us national leaders in both staffing and executive search.

Company Description

The Bachrach Group LTD. (TBG) has been building better workforces with extraordinary talent based on specific functional experience, one position at a time, for nearly 50 years. Our commitment to sourcing top-notch talent has made us national leaders in both staffing and executive search.

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