Job Description

Salary Range: $40,000.00 To $50,000.00 Annually

Work Location: This is a remote position. Must live in, or be willing to relocate to, one of the following state: MO, KS, IN, TN, GA, AL, FL, TX, NJ, VA, PA.

Position Status: Full-time

Classification: Exempt

Department: Growth & Development

Reports to: Sr.Head of Growth & Development

Supervises: N/A at this time

Prepared Date: August 2025

Work Schedule: The typical work week is forty (40) hours. During periods of high activity (i.e., during OBR deployments and events), the position may require working during evenings and weekends. This position requires monthly travel. Throughout the year, you can be required to travel for up to 14 consecutive days. Travel is a mandatory requirement of having this position.

POSITION SUMMARY :

The Event Fundraising Specialist is responsible for designing, planning, and executing special events to generate significant financial contributions, focusing on building relationships with potential donors, promoting events effectively, and managing all aspects of event logistics to maximize fundraising success. This position collaborates closely with Growth and Development team members as well as the Marketing Department.

ESSENTIAL FUNCTIONS:

Event Planning & Execution

• Plan, coordinate, and execute fundraising events such as galas, charity runs, golf tournaments, auctions, donor dinners, and engagement activities aligned with the organizations mission and financial goals.
• Develop, coordinate and execute fundraising events throughout the country on a monthly, quarterly and annual basis.
• Identify event themes and formats that reflect the organizations mission, incorporating market trends and best practices.
• Develop creative, high-impact event concepts with a focus on engagement and fundraising potential.
• Coordinate all aspects of event logistics including transportation, venue selection, permits, contingency plans, and day-of operations.
• Secure event venues, negotiate vendor contracts, and oversee registration and ticketing systems.
• Manage on-site event execution, ensuring smooth flow and oversight of volunteer teams and logistics.
• Create comprehensive event budgets and timelines, setting realistic fundraising goals, ticket pricing, and sponsorship tiers.
• Responsible for driving revenue at least 3 times the annual salary.
• Identify and cultivate event sponsors and high-value donors through strategic, personalized outreach.
• Manage donor relationships throughout the planning process, ensuring appropriate stewardship and follow-up.

Donor, Sponsor & Community Engagement

• Build and maintain relationships with donors, sponsors, and partners, especially those connected to disaster relief, veterans services, and community organizations.
• Engage community groups, especially those impacted by disasters or aligned with veteran support, to encourage event participation and advocacy.
• Conduct post-event follow-up and stewardship, ensuring long-term engagement and donor satisfaction.
• Recruit, train, and supervise volunteers for event logistics, guest services, and setup.
• Manage vendor relationships, including caterers, entertainment, rentals, and service providers.

Marketing & Promotion

• Collaborate with the Marketing & Communications team to promote events via social media, email campaigns, media outreach, and print materials.
• Ensure event messaging is consistent with the organizations mission and brand.

Data, Reporting & Compliance

• Track event performance metrics, donor engagement, and financial results to assess impact and ROI.
• Conduct post-event evaluations, gathering feedback to inform future planning and continuous improvement.
• Maintain accurate records of sponsors, attendees, and donors in the organizations CRM system.
• Store all documents and data on the corporate shared drive, ensuring access and data integrity.

Special Initiatives

• Assist in grant writing, donor stewardship, and member drives to support broader fundraising objectives.
• Coordinate emergency food service events (e.g., mobile kitchens or feeding stations) in response to disasters as needed.
• Organize community-building events or camps specifically designed for veterans and impacted communities.
• Complete administrative tasks including, but not limited to, expense submissions, paperwork, forms, company-assigned trainings, and document reviews.
• Work with supervisor to complete employee evaluations as assigned.
• Problem Solving/Analysis.
• Interpersonal effectiveness.
• Relationship building.
• Strategic Thinking.
• Integrity an diligence.

Knowledge, Skills, and Other Abilities:

• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Strong interpersonal skills.
• Ability to work in a team environment
• Ability to be discreet with personal information.
• Strategic planning and creative problem-solving.
• Knowledge of nonprofit regulations and fundraising technologies.
• Understanding of veteran and disaster response issues for tailored outreach and messaging.
• Proficient in Microsoft Office Suite & Google Suite.

Education/Experience:

• Proficiency in Customer Relationship Management Software (CRM) and Wealth Management Screening software, a plus.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will regularly sit at a desk and work on a computer for prolonged periods of time. This is a largely sedentary role, however some standing or walking may be required.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

This position operates in a clerical, home office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

At-Will Status:

Operation BBQ Relief retains its rights to employ employees at will. Either the employee or Operation BBQ Relief may terminate the relationship at any time. This written job description should not be considered an employment contract in any respect.

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Job Tags

Full time, Contract work, Work at office, Remote work, Relocation, Home office, Live in, Weekend work, Afternoon shift,

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