Job Description

Job Description

Russell Tobin & Associates is currently seeking a Executive Admin 06+ Months Contract role for one of our Fortune 500 clients, for Sunnyvale, CA .

Apply today for immediate consideration.

Position: Executive Assistant

Location: Sunnyvale, CA

Duration: 06+ months, with possible extension

Pay rate: $60.00-64.00/hr on w2

Summary

We are seeking a highly motivated and adaptable Executive Assistant to join our IS&T team. The ideal candidate will thrive in a collaborative, fast-paced environment, demonstrate outstanding interpersonal skills, ability to work autonomously, and show a proactive approach to solving problems. The individual will be responsible for managing day-to-day administrative tasks, supporting and assist with events. As well as supporting senior leadership, while providing crucial team and building support. We seek a passionate team player that will be an integral part of the continued success and growth within the IS&T organization.

Description

You will be an Executive Assistant to two Sr Directors in IS&T. Daily activities will include challenging calendar management, coordinate meetings and video/conference calls while actively utilizing your keen problem-solving abilities as challenges arise. Scheduling both domestic and international travel and arranging for the team off-sites and events will be a regular task. Support will include coordinating cross-functional meetings across various locations/time zones, ensuring great communication and collaboration. You will also support team events throughout the year, bringing creativity and attention to detail to team needs and activities.

Minimum Qualifications

• Qualified candidates will have 8 plus years of Executive Assistant experience supporting Sr Director level or above.
• Ability and experience with calendar management, complex travel arrangements, expense reports, and facilities requests.
• Excellent written and verbal communication skills and a strong sense of professionalism.
• Extensive calendar management.

Preferred Qualifications

• Proficiency in products including, Calendar, Numbers and Keynote
• Strong written and verbal communication skills, with professionalism and tact when interacting with senior executives and team members.
• Resourceful problem-solver with the ability to prioritize and manage multiple tasks efficiently in a multifaceted environment.
• Ability to work autonomously with a strong work ethic and handle sensitive and confidential information with integrity and discretion.
• Proven track record of meeting deadlines and taking initiative to make confident, well-informed decisions.
• Experience managing complex calendars, including prioritizing meetings, video calls, and resolving scheduling conflicts proactively.
• Ability to notice trends and anticipate needs and changes and react accordingly with a calm demeanor.
• Excellent organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
• Strong interpersonal skills and ability to build relationships cross-functionally and with other executive assistants outside of IS&T.
• Possess a “can-do” attitude - no task is too big or too small.
• Ability to handle conflict appropriately and know when to escalate issues and when to apply common sense.

Benefits that Russell Tobin offers:

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

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