Job Description

Job Description

Job Title: Personal Assistant

Location: Miami Beach

Industry: Investment Advisory / Family Office

Job Description:

We are seeking a highly organized and discreet Personal Assistant to support a senior executive at a leading investment advisory firm. The ideal candidate will have prior experience working within a family office or real estate investment environment, and must demonstrate the ability to manage both professional and personal matters with a high level of confidentiality and professionalism.

Key Responsibilities:

• Provide day-to-day administrative and personal support to the executive
• Manage calendar, schedule meetings, and coordinate travel arrangements (domestic and international)
• Oversee property management tasks and vendor coordination for real estate assets
• Handle confidential documents and sensitive information with discretion
• Liaise with internal teams and external stakeholders on behalf of the executive
• Assist with personal errands, appointments, and family-related logistics as needed
• Ensure smooth and efficient household operations, including staff coordination and maintenance scheduling

Requirements:

• Minimum 3–5 years of experience as a personal assistant, preferably in a family office or real estate setting
• Fluency in Spanish is required
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Tech-savvy with proficiency in Microsoft Office and Google Suite
• Ability to maintain confidentiality and operate with discretion at all times

Preferred Qualifications:

• Experience coordinating high-end real estate or luxury assets
• Background supporting UHNW individuals or executives

This is a full-time, in-person role with a dynamic, fast-paced firm. Competitive compensation and benefits offered.

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