Litigation Legal Administrative Assistant Job at Burnett Specialists Staffing | Recruiting, San Antonio, TX

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  • Burnett Specialists Staffing | Recruiting
  • San Antonio, TX

Job Description

Large prestigious law firm is seeking a Litigation Legal Administrative Assistant to support the delivery of quality legal services to clients by providing complex and specialized administrative assistance to attorneys

ESSENTIAL DUTIES & RESPONSIBILITIES:

Specific duties of this position include, but are not limited to:

  • Provide excellent customer service: answer phone lines and communicate with clients.
  • Draft standard pleadings, correspondence, memoranda, and other documents.
  • Perform e-filings, prepare pleadings notebooks, update indexes, and prepare exhibits.
  • Maintain and organize files.
  • Participate in the timely review and submission of prebills and/or client bills.
  • Accurately file court documents both electronically and in document form, and determine and follow any local or judge specific requirements related to same.
  • Coordinate and make arrangements for travel and meetings.
  • Accurately prepare and submit client intake forms.
  • Regularly update client files, notebooks, and pleading indices.
  • Maintain attorney-specific case lists, charts, and status of cases and outcomes.
  • Enter, review, and revise timesheets accurately.
  • Proofread all documents to ensure accuracy and completeness.
  • Understand and comply with office policies concerning file management, case lists, filing, and recordkeeping.
  • Effectively manage and monitor calendaring of deadlines and key dates.

QUALIFICATIONS:

  • Proficient knowledge of legal documents, formatting, table of contents and table of authorities, styles, track changes, inserting and labeling pdf documents, and converting pdf documents to Word.
  • Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook).
  • Experience working with a Document Management System (iManage experience a plus).
  • Experience with time entry, e-Filing, and database software.
  • Experience opening files and running conflict checks.
  • Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling, and punctuation.
  • Ability to work effectively and proactively within a team environment.
  • Strong time management skills and the ability to work under pressure in a fast-paced environment.
  • Ability to coordinate multiple tasks concurrently and to meet deadlines.
  • Strong organizational skills, interpersonal skills, and attention to detail.
  • Ability to handle confidential documents and information appropriately.

Education:

  • Bachelors degree from an accredited college or university preferred.
  • High school diploma or GED required.

Years of Experience:

  • Minimum of 3 years prior experience in a law firm environment

Job Tags

Local area,

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