Operations Associate - Full Time - Entry Level Job at CrowdPlat, Pleasanton, CA

anl2T3J3aWtWQWU2UzM1eG9EZTRLeExtamc9PQ==
  • CrowdPlat
  • Pleasanton, CA

Job Description

Job Summary

The Operations Associate will handle a wide range of administrative tasks, from scheduling and organizing meetings to administering interviews, handling billing and payments, and supporting our team in multiple areas. This role requires a strong sense of initiative, attention to detail, and the ability to prioritize effectively in a fast-paced environment.

Key Responsibilities

  • Calendar & Scheduling : Manage calendars for key team members, coordinate meetings, and handle travel arrangements.
  • Interview Administration : Schedule interviews, communicate with candidates, and ensure a smooth interview process by coordinating with hiring managers.
  • Billing & Payments : Prepare and manage billing, process invoices, track payments, and assist with payment-related tasks as needed.
  • Document Preparation : Draft, format, and proofread documents, presentations, and reports.
  • Customer & Client Communication : Respond to general inquiries, assist with customer service issues, and communicate with clients and vendors as needed.
  • Cross-Functional Support : Assist in various projects across departments, adapting to a range of needs in a growing company.

Requirements

  • Experience : Previous experience working in a startup or small business in administration, office management, recruiting, billing, sales, marketing, communications, or a related role.
  • Education : High school diploma required; Associate’s or Bachelor’s degree preferred.
  • Skills : Strong organizational abilities with attention to detail; proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with Google Workspace; excellent communication and interpersonal skills; ability to multitask and prioritize in a fast-paced environment; comfortable working independently and as part of a team; and basic accounting skills or experience with billing and invoicing preferred.

Preferred Qualifications

  • Familiarity with scheduling tools (e.g., Calendly) and project management software (e.g., Smartsheets)
  • Experience handling billing, payments, or basic accounting tasks
  • Experience in recruitment coordination or administering interviews

Job Tags

Full time, Work at office,

Similar Jobs

Amanwithaplanservices

Semi Truck Driver-Dedicated Local Dry Van- Home Daily- $1,400-$1,600 Weekly Pay! Job at Amanwithaplanservices

 ...INCIDENTS WITHIN PAST YEAR No Sap Drivers- Urine and Hair Follicle Drug Screen...  ..., Major Carrier- Nationwide Fleet Dedicated Local Dry Van- Home Daily- $1,400-$1,600...  ...have reliable transportation to work as trucks cannot be taken home. All trucks are... 

Alpine Solutions Group

Technical Recruiter Job at Alpine Solutions Group

 ...Job Description Alpine Solutions Group is a fast-growing recruitment agency that specializes in connecting top talent with leading...  ...candidates with job openings that match their skills and experience. Coordinate interviews, negotiate offers, and manage onboarding processes... 

Jim Cooley Construction LLC

Construction Project Manager (Oklahoma City) Job at Jim Cooley Construction LLC

 ...Jim Cooley Construction LLC headquartered in Oklahoma City, currently has an opening for a Project Manager. Primary Responsibilities: Manage project from start to completion successfully on time and on budget. Develop project schedule. Process Submittals... 

Innovative Cleaning Services

Construction Clean Helpers Job at Innovative Cleaning Services

 ...Job Description Job Description Job Summary Innovative Labor and Cleaning Service is looking for Construction Clean up helpers in the Nashville and Clarksville area. We are assisting with the clean-up for the families and communities from the tornado. We will transport... 

Dolly Partons Stampede Pigeon Forge

Performer Job at Dolly Partons Stampede Pigeon Forge

 ...in search of talented performers with fantastic attitudes and energetic, fun personalities. Prior performance or equestrian experience is preferred, but not required. On the job training is provided. We offer a competitive compensation and benefits package including...