Job Description
Working Title: Records Scanning Operations Supervisor Job Class: Management Analyst Supervisor 1 Agency: Pollution Control Agency - Job ID : 89069
- Location : St. Paul
- Telework Eligible : Yes
- Full/Part Time : Full-Time
- Regular/Temporary : Unlimited
- Who May Apply : Open to all qualified job seekers
- Date Posted : 09/26/2025
- Closing Date : 10/16/2025
- Hiring Agency/Seniority Unit : Pollution Control Agency / Pollution Control-MMA
- Division/Unit : Operations Division / Data Services Section
- Work Shift/Work Hours : Day Shift
- Days of Work : Monday - Friday
- Travel Required : No
- Salary Range: $26.84 - $38.96 / hourly; $56,041 - $81,348 / annually
- Classified Status : Classified
- Bargaining Unit/Union : 216 - Middle Management Association/MMA
- FLSA Status : Exempt - Executive
- Designated in Connect 700 Program for Applicants with Disabilities : Yes
The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary As the Records Scanning Operations Supervisor, you will supervise the Records Scanning Operations Unit staff at the Minnesota Pollution Control Agency (MPCA) and provide daily support, coaching, and oversight to staff prepping, scanning, and indexing/attaching of records into MPCA's electronic document management system. The position leads training of new and existing staff and works closely with the Information and Records Management Supervisor and Document Services Supervisor to ensure unit staff are following Records Management Program policies and procedures for prepping, scanning, indexing, and quality checking scanned documents prior to their destruction. The position oversees the ongoing inventory and archiving of records in off-site storage. The position leads the team in achieving productivity and efficiency goals and excellent customer service. The position collaborates with diverse agency staff at all levels of the agency as needed to fulfill more complex requests through oral and written communication.
Qualifications Minimum Qualifications Two (2) years of supervisory experience that includes directing, evaluating, hiring, and managing the performance of subordinate staff OR
Three (3) years of advanced level clerical experience that includes providing leadwork to other staff in an office and administrative environment OR
Three (3) years of directly related technical (or higher) level experience working in records management and/or with an electronic document management system.
AND
Demonstrated ability to work independently on complex assignments.
Excellent organizational skills and the ability to multi-task and prioritize work to meet critical schedules.
Skilled in verbal and written communications to effectively and professionally respond to requests for information (phone, in person and in writing) and human relations skills sufficient to maintain good work relationships with agency staff and external customers.
Accomplished user of computer programs (i.e. Microsoft Office products, OnBase, etc.).
The Minnesota Pollution Control Agency will not sponsor applicants for work visas including F-1 STEM OPT extensions. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Individuals must be legally authorized to work in the United States.
Preferred Qualifications Experience in records and document management working with an electronic document management system. (i.e. OnBase).
Experience using TEMPO.
Demonstrated experience in collection, storage and dissemination of information to authorized personnel while maintaining data/document security and accountability.
Experience in conversion of paper to electronic document formats.
Ability to evaluate existing procedures and systems and develop and implement solutions to resolve problems and/or improve processes.
Familiarity with Minnesota statutes and rules governing data practices.
Physical Requirements Requires daily lifting of such articles as file boxes and heavy hand tools or heavier materials with help from others and/or lifting and carrying light objects frequently. Even though the weights being lifted may only be a negligible amount, a job is in this category may require walking or standing to a significant degree or may involve sitting most of the time with a degree of pushing and pulling of arm and/or leg controls.
Additional Requirements Position duties may require travel but driving is not a minimum qualification or essential function of this position. Employees who may drive for state business will need their driver's license checked prior to operating a state vehicle.
Application Details How to Apply Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to .
Contact If you have questions about this position, contact Adriunna Yang-Her at adriunna.yang-her@state.mn.us .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Adriunna Yang-Her at adriunna.yang-her@state.mn.us .
About Pollution Control Agency Our mission is to protect and improve the environment and human health. We work with many partners (citizens, communities, and businesses, all levels of government, environmental groups and educators) to prevent pollution, conserve resources, and to help ensure polluting does not have disproportionate impact on any groups of people. We emphasize work-life balance with flex schedules, compressed schedules, and options to telework for some positions.
Working together to improve the state we love. What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include: - Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals: - Training, classes, and professional development
- Tuition reimbursement
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )
Employee Assistance Program (EAP) for work/life support: - A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Job Tags
Hourly pay, Full time, Temporary work, Part time, Work at office, Local area, Remote work, Visa sponsorship, Work visa, Monday to Friday, Flexible hours, Shift work, Day shift,