Job Description

Job Description

Job Description

Utah Transit Authority

Position Title: Records Specialist Supervisor

Description

JOB SUMMARY

The Records Specialist Supervisor oversees the management and maintenance of organizational records, ensuring efficient handling, policy implementation, and compliance with legal and regulatory requirements. They supervise team members, provide leadership, mentoring, performance evaluation, guidance and general support/training for team members. The supervisor develops short and long-term goals in collaboration with the Records Department team; monitors and reports on progress on goals. Partner with Records Manager to develop and implement records management policies, conduct audits and provide training to internal customers. Additionally, the Records Specialist Supervisor collaborates with Records Officers and other departments to improve records management processes. Performs all duties associated with records Project Management. Oversees legacy records projects, and day-to-day running of records assessments at the records assessment center (RAC) and other locations as needed.

Minimum Qualifications

EDUCATION/TRAINING

• High School or Equivalent Required

• Associates Degree required

EXPERIENCE

• One year Supervisory experience of two or more employees is required

• Two years Project Management experience is required

• Two years Prior Customer Service Experience is required

KNOWLEDGE:

• Ability to positively communicate and work with individuals with diverse backgrounds
• Barcoded Inventory management experience is preferred
• Records Management experience is preferred
• Strong people skills
• Works without direction; prioritize work, meet set deadlines with the ability to make independent judgement
• A valid Utah Drivers License is required

ABILITIES: (UTA Competencies)

• Communicates Effectively Creating an open environment in which thoughts are expressed freely and information flows easily.
• Decision Making Making sound decisions that consider multiple options, seeking input from others; reaching good decisions in a timely manner.
• Drives Results Fostering a strong bottom-line orientation; accomplishing objectives despite obstacles and setbacks; exceeding goals successfully; pushing self and others to achieve results.
• This job requires regular and predictable attendance.
• Embraces Outward Mindset Exhibiting strong E.I. skills (self-awareness, self-management, social awareness, relationship management). Relating comfortably with people across levels, functions, culture, and geography. Partnering with others to get work done. Managing conflict. Seeking feedback without being defensive.
• Develops Self & Others Taking action to continuously improve. Accepting assignments that broaden capabilities. Placing a high priority on developing others. Developing others through coaching, feedback, exposure, and stretch assignments.
• Ensures Fairness Concerned with the welfare of others and expressing that concern on a personal level. Distributing resources fairly. Giving others a voice prior to reaching decisions that affect them. Reaching decisions through a fair process. Explaining to others why and how decisions were made that impact them.
• Puts Safety First Acting as a Safety Ambassador by working safely, complying with requirements and serving as an example to others. Wearing required personal protective equipment. Supporting safety activities. Promptly reporting hazards, unsafe work practices, near misses, and accidents.
• Instills Trust Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Values Differences Recognizing the value that different perspectives and cultures bring to an organization.
• Builds Effective Teams Building strong-identity teams that apply their diverse skills and perspectives to achieve common goals.
• Drives Engagement Creating a climate where people are motivated to do their best to help the organization achieve its objectives.
• Ensures Accountability Holding self and others accountable to meet commitments.

This job requires regular and predictable attendance.

- OR -

An equivalent combination or relevant education and experience.

Pay Rate: $56,900 Annually (27.356 hourly)

Open Until Filled

UTAs benefits package for full-time administrative employees includes:

• Health, dental, vision, life/AD&D, short-term and long-term disability insurance (eligible after 30 days of employment), with Flexible Spending and Dependent Care accounts. Choice between Traditional Co-Pay or High Deductible Health Plans for medical coverage. HSA with company match available to employees enrolled in the HDHP. Benefit plans include coverage for domestic partners (eligibility affidavit required for coverage).
• Onsite Health and Wellness Clinics for medical care at no cost to employees, spouses, domestic partners, and dependent children.
• 22 days of accrued paid time off (13 vacation days and 9 sick days), which increases with tenure at UTA.
• 10 paid holidays and two paid (2) floating holidays per year.
• Retirement options - Pension Plan with 5-year vesting schedule and 457 Contribution Plan, available for immediate contributions and company matching.
• Generous tuition reimbursement for higher education, available for any higher education degree (bachelor, master, or PHD). Course of study must be approved prior to enrollment.
• Training, development, and career advancement opportunities.
• Paid parental leave for birth, adoption, and child placement (after 12 months of employment).
• Free transit passes for employees, their spouses, and their dependent children.
• Employee assistance program includes counseling, legal services, financial planning, etc.
• UTA Well a comprehensive wellness program designed to support employees and dependents in their health and wellness goals.
• Free on-site fitness facilities and discounted membership to VASA Fitness and EoS Fitness.
• Discounted cell phone plans with T-Mobile and AT&T.
• Pet insurance plan options (tailored plan coverage based on pets health and needs).

*Utah Transit Authority is an Equal Opportunity Employer of all persons regardless of race, color, religion, sex, national origin, age, disability, covered veterans, sexual orientation, and gender identity. Women, minorities, and people with disabilities are encouraged to apply. Applicants needing an accommodation under the Americans with Disabilities Act for any part of the application process should contact UTA Human Resources at 801-287-2324. A minimum of two workdays notice prior to the need for the accommodation is required.

**Utah Transit Authority is a drug-free workplace, subject to federal drug and alcohol testing regulations under 49 CFR Part 40,655, and219. All offers for employment are contingent upon a successful pre-employment drug test. If a pre-employment test returns a non-negative result, an application for employment may be rejected. All employees are subject to reasonable suspicion and post-accident testing for drug and alcohol use. All safety sensitive employees are subject to random testing for drug and alcohol use.

PM21

Compensation details: 56900-56900 Yearly Salary

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Job Tags

Hourly pay, Full time, Temporary work, Immediate start, Flexible hours,

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