Job Description

Recruiting Coordinator

Parsippany, NJ - onsite

6+ months Right to hire

$32 - $36 per hour W2

No Corp to Corp

About The Role

We’re seeking a highly organized and detail-oriented Recruiting Coordinator to support our fast-paced talent acquisition team. In this role, you’ll be instrumental in delivering a seamless and high-quality candidate experience from interview scheduling through onboarding. You’ll coordinate interviews, manage logistics, and serve as a Subject Matter Expert (SME) for tools like Paradox and Workday .

This is a 6-month contract-to-hire opportunity, ideal for someone who thrives in a collaborative environment and is passionate about operational excellence in recruiting.

Key Responsibilities

• Candidate Experience: Ensure a smooth and professional candidate journey by managing communications, resolving issues, and providing timely updates throughout the hiring process.
• Interview Coordination: Schedule interviews for hourly and salaried roles using Paradox and spreadsheets. Manage travel logistics via Navan and issue visitor passes for onsite interviews.
• System Expertise: Act as an SME for Paradox and Workday, troubleshooting issues, managing templates, and escalating system concerns as needed.
• Stakeholder Collaboration: Partner with recruiters, hiring managers, and interview panels to align schedules and ensure a coordinated process.
• HR Shared Services Support: Respond to inquiries via ServiceNow and provide guidance on recruiting and employee lifecycle processes.
• Process Improvement: Identify and implement efficiencies in scheduling, offer generation, and other recruiting workflows.
• Compliance: Maintain confidentiality and ensure adherence to company policies and legal standards.

Basic Qualifications

• Bachelor’s degree in Business, Human Resources, or a related field.
• Experience coordinating interviews and managing calendars.
• Proficiency with ATS platforms (e.g., Workday) and scheduling tools (e.g., Paradox).
• Strong organizational and communication skills.
• Ability to manage multiple priorities in a high-volume, fast-paced environment.
• Customer-focused with a commitment to delivering an exceptional candidate experience.
• Problem-solving skills, including technical troubleshooting and conflict resolution.

Preferred Qualifications

• Prior experience in recruiting coordination or HR support roles.
• Familiarity with travel platforms (e.g., Navan) and background check processes.
• Experience identifying and implementing process improvements.
• SME-level knowledge of recruiting systems and tools.

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